Tour and Event Registration

The 2021 season of tours has come to an end, but keep an eye on this space for next year’s outings, and make sure to BECOME A MEMBER to receive priority in our tour lottery in 2022! Our Summer Newsletter launches in late April with our schedule of outings, workshops, and events.


AARCH Members receive priority registration for tours until Monday, May 24, 2021.

Tour registration opens to non-members after the tour lottery has concluded (near or on June 4). Please call the office for availability, as a first-come, first-served wait list is kept on all tours.  As cancellations occur, we will fill spots on tours via the wait list.

Due to their popularity, tours fill quickly and we highly recommend becoming a member to take advantage of priority registration and discounted rates.

During the priority registration period, members must fill out a TOUR REQUEST FORM to be included in the lottery process that will commence on May 18, 2020.

Special Event Registration (Celebrating Steven Engelhart Benefit, Annual Meeting and Awards Luncheon) is immediately available to members and non-members and tickets for some events may be purchased in the AARCH Storefront.  You may also register for events by contacting the office.

REGISTER FOR EVENTS

VIEW CURRENT TOURS & EVENTS

DOWNLOAD THE TOUR REQUEST FORM

FREQUENTLY ASKED QUESTIONS


TOUR REGISTRATION POLICY

Please read these instructions carefully as some of these policies have been amended for this year.

We are offering another engaging and far-ranging series of outings and events this year but, in light of the continuing COVID-19 pandemic, we recognize that some outings may need to be modified, cancelled or postponed as conditions and best practices dictate. However, we expect that with better news on the horizon regarding vaccinations and overall immunity, we will be able to hold all of our outings.

RESERVATION REQUESTS

Reservations for AARCH tours and events are made through a registration process beginning with the release of this events schedule. Requests from current AARCH members only will be accepted until Monday, May 24, 2021 at 10:00 am. At that time, the early AARCH member priority reservation window will close. We highly recommend submitting requests before May 24. We will accept reservation requests from non-members at any time but these will only be considered after that date.

Reservation requests may be submitted by telephone, mail, or email, but, at this time, email is preferred, since AARCH staff is intermittently working remotely from home. Please return to us the attached Tour Request Form. Requests from members and non-members received after 10:00 am on May 24 will be honored in the order they are received.

Please do not send payment with reservation requests. Participants will be invoiced with their confirmation letter.

PAYMENT

Payment is due immediately upon confirmation of tour requests and reservations are secured by prompt payment. Prepayment for all tours and events is required and non-payment may result in the forfeiture of your reservation. Payment will not be accepted on the day of the tour.

REGISTRATION AND CONFIRMATION

Due to a high volume of requests, AARCH tours are filled through a lottery process unless otherwise noted.  All requests received by 10:00 pm on Monday, May 24 are placed into a hopper and randomly drawn. Participants will be notified by email or phone of their confirmed reservations within several days of the lottery’s completion. Please contact the office if you do not hear from us by end of day on Friday, June 4.

Advanced registration is required for all events unless otherwise noted, as space on AARCH tours is limited. After tours are initially filled, we automatically place other names on a waiting list. As cancellations occur, we notify those on the waiting list in the order that their requests were received.

CANCELLATIONS

A full refund will be given to those unable to attend a tour or event only if we are notified at least 30 days prior to the event.  Exceptions to this policy will not be made for any reason.  If you must cancel a tour within the 30-day cancellation window, AARCH will consider your payment a donation and will issue the corresponding donation receipt.

In the rare event that AARCH must cancel a scheduled tour, we will issue a refund promptly, via the initial method of payment. Regarding any cancellation related to COVID-19, you will receive a refund OR may leave your payment as a tax-deductible donation to AARCH. We hope to avoid any cancellations this season!

 

Specific Instructions:

AARCH tours, workshops, and special events are led by scholars, professionals, and knowledgeable volunteers. They are enjoyable learning experiences and help raise funds to support our preservation mission.   Please read the following carefully, as some instructions have changed:

  • Many tours require a fair amount of walking or stamina. Please be respectful of our guides and other participants and ensure that you are physically able to participate in the outing as described. Please contact AARCH if you need more information about the type of physical activity required for each individual tour.
  • Lunch and beverages are NOT included on tours unless otherwise noted. Please plan to bring your own lunch and beverage and know that you may also need to carry it for the duration of the tour.
  • Each participant is allowed a total of four reservations per tour, unless otherwise noted in the tour schedule.
  • When submitting your tour request form please include the names of other people in your party in order to avoid duplications and double bookings.
  • Pets are not allowed on AARCH tours.
  • AARCH tours are held rain or shine and we will not cancel due to weather unless there is a severe weather emergency. There are no rain dates for any AARCH event. Please plan to dress appropriately for the variable weather conditions of the Adirondacks.
  • Please wear comfortable walking shoes.
  • Each participant is allowed a total of four reservations per tour, unless otherwise noted in the tour schedule.
  • When submitting your tour request form please include the names of other people in your party in order to avoid duplications and double bookings.
  • Pets are not allowed on AARCH tours.
  • AARCH tours are held rain or shine and we will not cancel due to weather unless there is a severe weather emergency. There are no rain dates for any AARCH event. Please plan to dress appropriately for the variable weather conditions of the Adirondacks.
  • Please wear comfortable walking shoes.