AARCH Seeks Part-Time Administrative Assistant

2 1/2 story stone office building — AARCH’s office is housed within a mid-19th century stone building overlooking the Ausable River in Keeseville.

Adirondack Architectural Heritage (AARCH) seeks a dedicated and collaborative Administrative Assistant to join our five-person team.

AARCH is the regional, nonprofit, historic preservation organization for New York State’s Adirondack region, with a mission to further public understanding, appreciation, and stewardship of the Adirondacks’ unique and diverse architectural heritage. We work to preserve the region’s architecture and communities through education, action, and advocacy, partnering with individuals, organizations, businesses, and local governments across the region and beyond. AARCH’s office is in a restored mid-19^th century stone building in the Keeseville National Register Historic District, overlooking the Ausable River in Keeseville. Keeseville is about 20 minutes south of Plattsburgh in New York’s Champlain Valley and within the Adirondack Park.

The Administrative Assistant will provide administrative support for AARCH, be responsible for the office management of the organization, as well as assist with special projects, all of which are critical to AARCH’s effectiveness as a nonprofit organization. This position reports to the Executive Director, working closely with the Membership and Communications Director and external bookkeeper.

The ideal Administrative Assistant is:

An independently motivated, organized professional with attention to detail and demonstrated ability to manage and oversee multiple tasks and functions.
An individual with strong written and verbal communication skills.
A highly collaborative individual who can work as an integral member of a six-person team to achieve organizational goals.
Someone with interest in regional history, architecture, and culture.

Qualifications:

High school diploma and five years administrative experience.
Proficiency with Microsoft products and Google suite, as well as an ability to learn new computer programs and applications.
The ability to work in an open reception setting with frequent interruptions.
A valid driver’s license and vehicle.
Physical requirements include ascending and descending stairs, lifting and carrying boxes up to 30 pounds, walking on uneven terrain, standing or sitting for multiple hours.

Responsibilities:

Managing office services to ensure office operations and procedures are organized and implemented, including maintaining office equipment, publications, and supplies.
Responding to public inquiries through phone or email correspondence.
Plan and schedule board meetings, including taking notes or minutes.
Cataloguing materials in AARCH’s resource library.
Assisting executive director with personnel on-boarding and bi-weekly payroll.
Coordinating annual independent contractor filings, financial reports, and insurance audits with the executive director, accountant, and bookkeeper.
Preparing weekly bank deposits and bill payments for organization’s bookkeeper.
Providing organizational and programmatic support to staff, including donation processing, program registration, and special events.

Salary and Benefits:

$22/hour, 20 hours/week, hourly and non-exempt
AARCH offers a platinum health insurance plan through Healthy New York, as well as dental and vision insurance. AARCH contributes 50% of the monthly premium to part-time employees working at least 20 hours/week.
Vacation and sick time

To Apply:

Please submit the following to Erin Tobin, Executive Director, via email erin@aarch.org, by Friday, November 15, 2024, with the subject line “Administrative Assistant.”

Cover letter, including available start date and any availability restrictions
Resume
Three professional references (confidential pending applicant interview)

Adirondack Architectural Heritage is an equal opportunity employer. We value a diverse workforce and an inclusive culture. AARCH encourages applications from all qualified individuals.